Tips & Tricks: Brainspace Edition

This edition of George Jon’s Tips and Tricks blog explores some not commonly known, yet extremely useful, features of the Brainspace application. Armed with the information from this quick read and a little experimentation, you will be optimizing the security, utility, and throughput of your eDiscovery / forensics platform in no time! 

Archiving Datasets

Did you know that an archiving feature was added in Brainspace 6.2? This handy feature allows you to isolate and archive datasets, freeing up space and ultimately reducing your active document count.

Considering that Brainspace licenses are allocated and priced according to an active document threshold, archiving can reduce purchases of additional/unnecessary licenses while eliminating bottlenecks in your workflow. Furthermore, if you choose to archive a dataset, you can re-import it later and pick up where you left off with no additional cost, bottleneck, or hassle!

Relativity Plus Connector

The Relativity Plus Connector feature was also added in Brainspace 6.2. In order to utilize it, your platform must run on Relativity 9.7 or higher.

This connector leverages Relativity API, which not only expedites Brainspace builds, but also has the added benefit of reinforced security enhancements. The heightened security is most notable in relation to:

  • OAuth Authentication to Relativity
  • Relativity Credentials are no longer stored in Brainspace
  • Direct SQL Connectivity is no longer needed

Simultaneous Build Servers

When you need to review numerous Brainspace datasets, you should consider the addition of a supplemental build server to your Brainspace environment. The added resource(s) will allow your team to run two builds simultaneously, which will increase the rate of review and analysis (i.e., performance enhancements).    

Multifactor Authentication

Brainspace supports SAML 2.0, which is great news for your InfoSec team. You can now seamlessly link your favorite SAML provider such as Okta, DUO, Ping, or even Azure, and further secure Brainspace by using your provider’s security policies on application access. For example, when Brainspace is tied to Okta, it prompts users to use Multifactor Authentication via a push notification to a secure device in order to gain access. More security, seamless integration!

Talk to the Experts!

If you found this information helpful and would like to tap into George Jon’s wealth of knowledge and experience, please contact us for a consultation. Our Subject Matter Experts (SMEs) are standing by, and we welcome the opportunity to optimize your eDiscovery environment capabilities and performance.

About the Author

Daniel Slauter
Senior Security Engineer, George Jon

dan slauterIn addition to being an integral member of the George Jon Security Team, Daniel is the resident Brainspace Subject Matter Expert (SME) charged with the successful deployment and support of Brainspace environments across globe. He also holds accreditations as a Qualys Certified Specialist, iManage Work 10 Certified System Engineer, AWR-139-W Digital Forensics, AWR-173-W Information Security Basics, Brainspace Certified Administrator, Certified SonicWALL Security Administrator, and VMware Certified Professional 6.